Administrative Assistant - Institutional Business Development Team

Areas of Interest:

Administrative Support, Investment Management


Chicago, Illinois

Date Posted:


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Company Description:

William Blair is a premier global boutique with expertise in investment banking, investment management, and private wealth management. We are committed to building enduring relationships with our clients and providing expertise and solutions to meet their evolving needs. An independent and employee-owned firm, William Blair is headquartered in Chicago and, together with its strategic partners, operates in more than 20 offices worldwide.

About the Team:

William Blair Investment Management’s institutional business development team is responsible for building and maintaining relationships with investment consultants and institutional plan sponsors globally. The team’s ultimate goal is to help clients and their respective consultants fulfill their investment objectives for their beneficiaries within the confines of their investment policy statements. The dedicated employees in these positions are experienced investment professionals, many with advanced degrees and/or CFAs. They effectively represent our firm and explain our institutional investment capabilities globally to prospective clients and consultants.

Job Summary & Responsibilities:

  • Provides external sales representatives with administrative and sales support, including coordination and follow-up of meetings; updates and maintains contact management database (SalesForce); prepares for educational conferences or client educational events; assists in transition of new accounts to client service group; tracks new business sales call activity and produces quarterly activity report for IM offsite meetings.
  • Provides calendar management, makes travel arrangements and prepares business expense reports in Concur.
  • Provides inbound telephone support, including answering product questions and sending follow-up product information; researches industry conferences and coordinates event planning; researches industry publications for potential new search opportunities.
  • Coordinate all institutional conference programs and sponsorships, working as a liaison with conference staff, scheduling, pre-/post- conference mailings, speaker participation, logistics, conference support and promotional/logo merchandise.
  • Participate in other projects as needed by business development team or management.


  • Bachelor’s degree or comparable industry experience required.
  • Minimum of 3 to 5 years asset management industry experience in customer service, internal sales or sales assistant role.
  • Series 7 and 63 licenses preferred.
  • Reasonable (or better) understanding of investment products and the dynamics of the institutional asset management marketplace.
  • Excellent communications and interpersonal skills are a must.
  • Natural ability to “think for themselves” in order to be a self-sufficient as possible in dealing with day-to-day communications and projects with people both inside and outside of the Firm.
  • Attention to detail and follow-up are essential.
  • Positive, can-do attitude and high level of personal initiative.
  • Proficient in Microsoft Office platform; ability to learn other software packages and internal systems.
  • Experience with Concur and Salesforce required.
  • Experience with content management systems (Accent) a plus.

As a William Blair associate, you’ll enjoy Medical, Dental, Life and AD&D Insurance, along with a generous profit sharing program that includes a 401K plan in addition to a firm contribution. We also offer three weeks of vacation, flexible spending accounts, a business casual dress code, a 75% discounted commissions on trades, and discounts at restaurants, museums, parks and retailers.

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for.

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