Facilities Associate - Workplace and Real Estate Management

Areas of Interest:



Chicago, Illinois

Date Posted:


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Company Description:

William Blair is a global investment banking and asset management firm. We are committed to building enduring relationships with our clients and providing expertise and solutions to meet their evolving needs. An independent and employee-owned firm, William Blair is based in Chicago and, together with its strategic partners, operates worldwide. 

About the Team:

Workplace & Real Estate Management manages all building-related services for the firm, and oversees the Travel and Telecom departments.

Job Summary & Responsibilities:

  • Coordinate with building management, vendors, consultants and business groups to adjust and optimize complex software driven HVAC, lighting, and sound masking systems
  • Develop, record and track physical plant maintenance plans, and handle issues with various vendors
  • Provide support as requested to Workplace and Real Estate Project Management team including logistical support for large projects such as construction and office moves, participating in weekly meetings, and maintaining general awareness of group work.
  • Serve as maintenance and help desk first responder; route, escalate, follow up and delegate requests as necessary
  • Liaise with each building and colleagues to coordinate vendor access across all US offices
  • Assist with budget projections and monitor spend in Facilities
  • Plan and execute office, asset and employee moves including internal communication and coordination. Update systems and communicate in a timely manner, all changes 
  • Participate in minor construction projects and space commissioning
  • Participate in other projects as requested by management


  • 3 - 5 years building or facilities management experience
  • Bachelor’s degree required
  • Commits to satisfying internal and external customers
  • Strong organizational, communication, and daily prioritization skills
  • Comprehensive understanding of space planning
  • Fundamental understanding of facilities equipment systems and software
  • Proficient in Microsoft office products. Archibus and Plan Grid experience a plus

As a William Blair associate, you’ll enjoy Medical, Dental, Life and AD&D Insurance, along with a generous profit sharing program that includes a 401K plan in addition to a firm contribution. We also offer three weeks of vacation, flexible spending accounts, a business casual dress code, a 75% discounted commissions on trades, and discounts at restaurants, museums, parks and retailers.

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for.

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