Careers

Administrative Manager

Areas of Interest:

Administrative Support

Location:

San Francisco, California

Date Posted:

Jul-08-2019

Job ID:

1926

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Company Description:

William Blair is a premier global boutique with expertise in investment banking, investment management, and private wealth management. We are committed to building enduring relationships with our clients and providing expertise and solutions to meet their evolving needs. An independent and employee-owned firm, William Blair is headquartered in Chicago and, together with its strategic partners, operates in more than 20 offices worldwide.

About the Team:


Our global footprint provides opportunities to deliver highly strategic advice to market-leading companies around the world. Guided by our unwavering commitment to our clients’ success and motivated by our vision to build the premier global boutique investment bank, we provide the industry’s brightest minds with the opportunity to thrive in an energetic, entrepreneurial environment and team-oriented culture. Our mission is to provide bold, creative advice to clients and leadership in our markets and our communities.

Job Summary & Responsibilities:

Manages the administrative support staff of a function or department, including, but not limited to recruiting, training and developing, managing performance and staffing/coverage.  In addition to management of staff, provides general administrative support to a department and/or group of professionals.  The role often involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency.  Represents the firm in a professional manner in all communications.   

Exercises independent judgement and works under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes. Work is guided by standard policies/practices however, exercises discretion and independent judgment. Capable of analyzing information requests and determining trends and making informed decisions.  Proactively identifies solutions to create greater efficiencies.  Provides oversight and guidance to staff.

Responsibilities may include but are not limited to:
Day-to-day oversight – Reviews time and attendance sheets, monitors overtime expenses, approves vacation and sick/personal time.  Monitors capacity and ensures appropriate staffing levels. Establishes guidelines and expectations of core team. 
Manages Performance – Manages team performance and identifies training and development opportunities. Ensures team members are held accountable and take ownership of responsibilities.
Executive level support – Ensures confidentiality of all information. Effective decision making and leverages appropriate resources, as needed. 
Projects and Processes – Participates in other projects that require the application of independent judgment/interpretation of policies/practices. Acts as a resource and trains new and/or more junior administrative team members.  Consistently demonstrates resourcefulness in the completion of multiple projects. Independently works on complex or high impact assignments which require the regular use of creativity and understanding of operational impact. Troubleshoots complex service/support problems for all levels of staff/management. 

Qualifications:

College (Bachelor’s) Bachelor's degree required.
At least five years of experience in an office/administrative management or operations role within the professional services industry.
Previous experience managing employees is required.
Financial services industry background preferred.
People supervisory skills.
Excellent verbal and written communication skills.
Ability to build consensus.
Proven problem solving and critical thinking skills.
Willingness to adapt to change.
Multitasking abilities.
Ability to work in a fast-paced environment.
Strong teamwork ability.
Ability to maintain confidentiality.

As a William Blair associate, you’ll enjoy Medical, Dental, Life and AD&D Insurance, along with a generous profit sharing program that includes a 401K plan in addition to a firm contribution. We also offer three weeks of vacation, flexible spending accounts, a business casual dress code, a 75% discounted commissions on trades, and discounts at restaurants, museums, parks and retailers.

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for.

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